Earthquake Preparedness Manual

[1]Earthquake Readiness
[2]Emergency Evacuation Items
[3]How to Contact Family Members
[4]How to Contact the University
[5]As Soon as Earthquake Occurs
[6]After Tremors Settle Down
[7]After Calming Down1
[8]After Calming Down2

Earthquake Readiness

- In Case of Emergency -
A major earthquake could occur at any time anywhere in Japan, so at least a minimum of knowledge is necessary to protect lives. The damage and necessary survival skills will vary greatly depending on the time when an earthquake occurs and its scale. In case of emergency, image training is important to consider what actions you should take.

- Confirm and ensure evacuation sites and evacuation routes (near the university and your residence, etc.)
- Confirm methods to contact your family and where to meet them
- Checking emergency message services and registering with them (prior registration of your email address, etc. is necessary)
- Check routes home and the amount of time necessary (walking speed during a disaster = approximately 2.5 km/h)
- Create and fill out memos for emergencies
- Confirm specific methods to gather information and emergency evacuation sites (at university and en route to university)
- Tidy your room to prevent items from falling, confirm possession of items for emergencies
- Confirm contact information for the university and your friends, etc. and create a list
- Participate in disaster training sessions and first aid training, learn to use fire extinguishers and check the position of fire doors.

For Information during Emergencies
Check the Kanagawa University Emergency Information page.
http://emergency.kanagawa-u.ac.jp/
This manual can be printed out from the Kanagawa University Official website, so please inform your family about it as well.
http://emergency.kanagawa-u.ac.jp/sm

A version for mobile phones is also available, so please save a screenshot. However, mobile phone batteries may run out during an emergency, so make sure to carry this manual as well.
*Packet fees apply when connected to the internet.

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Emergency Evacuation Items

Items Convenient if Prepared/ Carried At All Times

- Cash (including coins)
- Health insurance card
- Towel, bandages, gauze
- Hand crank radio, light
- Tissues, wet wipes
- Emergency blanket
- Chocolate, candy
- Student ID (driver’s license, other ID)
- Address book (record contact information for family and friends)
- Rain gear (rain poncho, etc.)
- USB cable charger for mobile phone
- Polyethylene garbage bags
- Oil-based marker

Other Items Necessary in Emergencies

- Deposit book
- Prescription medicines and prescriptions
- Athletic shoes
- Portable stove
- String, rope
- Extra batteries
- Slippers
- Disposable pocket warmer
- Seal
- Clothes, underwear, socks
- Backpack
- Flashlight
- Candles
- Can opener, bottle opener
- Toiletries
- Emergency food, water

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How to Contact Family Members

This is a service provided when a disaster such as an earthquake occurs.

Confirmation by Telephone
NTT Disaster Emergency Message Dial

Record Message

[1]Dial 171 and voice guidance will play
[2]Record "1" (Record using passcode "3")
[3]Enter Area Code + Phone Number of Person in Disaster Area
[4]Record a message "1" * (Within 30 seconds)

* No operation is required with dial phones.

Play Message

[1]Dial 171 and voice guidance will play
[2]Playback "2" (Playback using passcode "4")
[3]Enter Area Code + Phone Number of Person in Disaster Area
[4]Playback a message "1" *

* No operation is required with dial phones.

Confirmation by Internet
NTT Disaster Emergency Message Board

[1]Go to https://www.web171.jp/ (web171)
[2]Enter the landline/mobile phone number to register or confirm.
[3]Enter the user and recipient information.
[4]Post a message / Read a message

Disaster Emergency Message Dial and Web 171 cooperate with each other. For details on the service and how to use it, please refer to the NTT homepage. For other services provided by mobile phone carriers, please refer to their homepages.

Trial Use

There are days established for trial use so that you can see how the system works in preparation for a disaster.
[Trial Use Days]
The 1st and 15th of every month (0:00 to 24:00),
first 3 days of the New Year (0:00 January 1 to 24:00 January 3)
Disaster Prevention Week (9:00 August 30 to 17:00 September 5),
Disaster Prevention and Volunteer Week (9:00 January 15 to 17:00 January 21)

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How to Contact the University

About Confirming Safety

When a major earthquake occurs, the university will confirm the safety of students and staff. If the earthquake occurs while not at school, use one of the following methods to contact the university as soon as possible.

- Respond to the Safety Confirmation System
When you receive a safety confirmation email from the university (from the emergency information dispersal support system for staff), please respond as soon as possible.

- Email
(Students) anpi-gakusei@kanagawa-u.ac.jp
(Staff) anpi-syokuin@kanagawa-u.ac.jp

- Report by Postcard
3-27-1 Rokkakubashi, Kanagawa-ku, Yokohama-shi, Kanagawa, 221-8686
(Students) Student Life Support Department, Student Section
(Staff) Human Resources Department, Human Resources Section

Items to Report
(1) Students use student number/ Staff use employee number
(2) Name
(3) Condition of person reporting and their family
(4) Evacuation site address and contact information
(5) Problems
(6) Condition of home and surrounding area

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As Soon as Earthquake Occurs

Earthquake Occurs
Protect Yourself!

[When on Campus]
If an Earthquake Occurs
- Remain Calm
The tremors of a major earthquake are significant, but if you panic it will only make you more scared, so act calmly.
- Avoid Dangerous Objects
Move away from windows and shelves, and other objects that might shatter or have their contents fall out. When performing labs or practical courses, there may be dangerous objects in the vicinity, so leave quickly.
- Protect Yourself from Falling Objects
Protect your head and limbs by crawling under a desk or covering your head with a bag. If in an area with no danger of falling objects, sit down.
- Find an Exit
To ensure it is possible to escape from fires or other secondary disasters, people by doors should open them and establish an exit. (Only if safely possible)
- Wait for Tremors to Calm
Ensure your safety, and then wait for the tremors to end.

At Kanagawa University
- All buildings on campus have had earthquake resistance maintenance.
- The buildings will not collapse, but beware of falling objects.
- All the glass on campus has had shatter-proofing treatments.

[When Not on Campus]
- Be aware of your surroundings, and prioritize ensuring your safety.
- Move away from walls, poles, vending machines and the like, be careful of falling objects, and move to an open area such as a park or square if possible.
- Determine whether you should return home, go to the university, or evacuate to the nearest safe location.

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After Tremors Settle Down

Is the place you are currently in safe?
YES : Stay where you are
NO : Go to evacuation site

[When on Campus]
When the Earthquake Subsides
- Do Not Rush to the Exit
If everyone rushes to the exit, people may be trampled, so calmly find a safe space to exit.
- Check Your Surroundings
If there is no danger of objects around you collapsing or falling, stay where you are. If you determine there is danger, move to a safe area.
- Initial Fire Extinguishing
If fires have occurred, help put out the fire to the extent that is possible without endangering yourself. If extinguishing it seems unlikely, quickly move away from the fire.
- Aid the Injured
If there are any injured people, help them with the support of people around to the extent that is possible without endangering yourself and contact staff.

Things to Remember when Evacuating
- Evacuate Calmly, Following Directions from Staff and Emergency Announcements
Take whatever is nearby that you can wear easily, but leave any items that could slow evacuation. Always wear shoes to avoid injury from shattered glass and the like.
- If There Are Fires
Cover your mouth with a towel or other cloth to avoid inhaling smoke.
- Use Stairways
Do not use elevators, use stairways instead.

At Kanagawa University
Elevators will stop and open doors automatically at the nearest floor when an earthquake of intensity 5 or upper is detected. Afterwards, please use stairs to evacuate. In the event you are trapped in an elevator, pushing the emergency button will enable you to contact the university Security Center. Wait calmly for rescue.

[When Not on Campus]
- Correctly assess the extent of damage.
- Move to the evacuation site you have discussed with your family beforehand. However, prioritize safety and consider the state of your surroundings and where the disaster occurred, and go to a different evacuation site if necessary.
- While evacuating, follow directions from police and fire fighters.

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After Calming Down 1

Confirm Safety with Family
How to Contact Family

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After Calming Down 2

Can you walk home?
YES : Go home
NO : Go to evacuation site

Evacuation Sites on Campus
Ideal evacuation sites are wide open and have no concerns of fire spreading there in the case of a disaster. The following sites are established as evacuation sites by the university, but be sure to consider the situation during an earthquake and evacuate to a safe location.

[Yokohama Campus]
Evacuation Site : Grounds / Open Space Park
Yokohama Campus

[Shonan-Hiratsuka Campus]
Evacuation Site : Athletics Field
Shonan-Hiratsuka Campus

- Confirming Safety
At evacuation sites (grounds, open space park, athletics field), the safety of students and staff will be confirmed. Be sure to fill out your “Safety Confirmation Sheet.”
- Do Not Believe Misinformation
Information collection and dispersal will be carried out at the headquarters set up at the evacuation site, based on announcements by government organizations. Avoid any rash actions caused by believing rumors and misinformation.
- Requests for Volunteers
During disasters, volunteer help is requested for gathering information on people’s safety, dispensing this information and other jobs. A counter will be set up, so please participate after ensuring your own safety and confirming your home and family is safe.

Stay at the University until Safe
Do not attempt to return home until aftershocks calm down and the safety of your method to return home has been ensured. Instead, stay at the university or evacuation site.
If the earthquake occurs when you are on your way to/from university, the guideline for walking home is within 20 km.
Do not be fooled by chain emails or rumors, and instead gather reliable information from television and radio.

Map of 20km from campus

- When a large number of people attempt to return home at once, many areas become congested, and it is important to remain patient. Confirm the situation around you before returning home.
- Walking speed during a disaster is approximately 2.5 km/h, meaning it will take 4 hours to walk 10 km.
- It is dangerous to move after sunset, with the risk of becoming targeted by criminals, and so avoid moving alone.

[Sunrise / Sunset]
March 20
Sunrise 05:45 / Sunset 17:53
June 20
Sunrise 04:26 / Sunset 19:00
September 20
Sunrise 05:28 / Sunset 17:42
December 20
Sunrise 06:46 / Sunset 16:32
* When the weather is poor, it becomes dark out 1 hour earlier.

Inform University of Your Safety
How to Contact the University

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(C) Kanagawa University